A Workflow for a Telecommuting System

Wednesday, March 23, 2011
Cloud computing works well with telecommuters. Having a workflow system on the "Cloud" helps to make applications, approvals, reports and reviews available anywhere, at any time. Today's faster communication speed and advanced terminals will surely accelerate work at home and mobile use.

Japan is currently seeing difficulties in the transportation facilities due to the 2011 off the Pacific coast of Tohoku Earthquake. Today's sample workflow allows workers to register in advance the work they intend to perform at home, and also hand in a report at the end of the day.

<Tasks>
1. Register Work Content, 2. Approve Work Content, 3. Report Commencement of Work, 4. Report Completion of Work

[Telecommuting <Report Work> : "2. Approve Work Content" screen]


When you implement a telecommuting system, it becomes important to decide the content of the work. For example, with today's sample the teleworker must be aware of the work he/she intends to do in the set amount of time. This may even require decisions that have the power to change the "corporate culture."

Tasks 3 (Report Commencement of Work) and 4 (Report Completion of Work) are automatically recorded together with the time. You could also use the below workflow, which sends an automated email that reports the completion of work.

<Tasks>
1. Register Work Content, 2. Approve Work Content, 3. Report Commencement of Work, 4. Report Completion of Work