The Importance of Processing an Invoice the Moment You Get It

Invoices are normally delivered one by one, and usually not directly to accounting but through the various departments. The moment an invoice is delivered they should be processed in the workflow system, instead of waiting until the last possible moment.

In the below workflow invoices can be registered by accounting as well as other departments. That means that as soon as an invoice is received it can be inputted into the system and moved to the "confirming" step.

By the way, this invoice processing workflow is similar to The "Let Me Know When My Application for Reimbursement Is Approved" Workflow. The difference is in the range of money involved. You'll probably want to modify the checking system based on the total amount.

The below workflow goes through the accounting head's approval when the total amount exceeds 10 thousand dollars.

• Invoice Processing <Supervisor Approval>
• Invoice Processing <Accounting Head Approval>