How to Manage Several Hundred Employment Applications at Once

Saturday, April 23, 2011
Many Japanese companies cut off employment applications for April 2012 around this time. That is, they no longer accept applications and proceed to interviews, examinations and the hard task of selecting new employees. (Yes, Japan moves fast.)

<Tasks>
0. Input application data, 1. Application Review, 2. First Interview, 3. Second Interview, 4. Final Interview


[New Employee <New Graduates Entry>: "1. Application Review" screen]


<Process Data Items>
Title (Applicant name)
- Application data -
  • String: Applicant second name
  • Date: Date of birth
  • String: Tel
  • String: Email
  • String: Address
  • String: Education
  • String: Reason for applying
  • String: Things I would like to work on at the company
  • File: Reference
- Control -
  • Select: Application review (Pass / Not pass)
  • Select: First interview (Pass / Not pass)
  • String: First interview email: additional comments
  • Select: Second interview (Pass / Not pass)
  • String: Second interview email: additional comments
  • Select: Final interview (Pass / Not pass)
  • String: Final interview email: additional comments
  • Discussion: HR memo

This workflow can be used to monitor how many students are at what point in the selection process. All emails (offer, rejection) are sent automatically. Of course, using this workflow as might result in an overly mechanical. Each company will have different ways of adding human touch, so we recommend you consider it well before implementing.

The below workflow is for companies that have only leaders select candidates at latter stages (second interview and after).


<Tasks>
0. Input application data, 1. Application Review, 2. First Interview, 3. Second Interview, 4. Final Interview


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