The below workflow automatically takes in webform input data, so employees can tackle each confirmation in the first task (1. Confirm Payment). Information regarding who confirmed which payment at what time is automatically recorded, and the "thank you for your payment" email is automatically sent, so this should significantly lessen the burden of staff members.
<Tasks>
1. Confirm Payment (1 week), 2. Decide to Send Reminder
[Confirm Payment <Separate Group>: "2. Decide to Send Reminder" screen]
There are two steps to the above confirmation workflow (task 1 and 2). When the list of people in task 2 (Decide to Send Reminder) grows long, the accounting staff will become gloomy.
So, let's separate the task to a different group to lighten the burden.
(Special cooperation: Alumni Association of Graduate School of Informatics, Kyoto University)
<Tasks>
1. Confirm Payment (1 week), 2. Decide to Send Reminder
◆Sample: Email form
To: ${[Email address:2]}
From: "SN2010"
Subject: Super Networking 2011, Completion of Register
Dear ${[title *]},
Thank you for applying for Super Networking 2011.
We look forward to your arrival.
To ease the front desk congestion, please prepay to our bank account via PayPal or direct deposit. For details, please visit the following website or email. http://www.johogaku.net/
PS: Invite your friends with Twitter of Facebook to this event! #sn2011
Alumni Association of Graduate School of Informatics, Kyoto University
twitter: @johogaku
If you did not apply for Super Networking 2011 or believe there has been a mistake, please send a message stating so to the below address and delete this email. info＠johogaku.net
◆Sample: Prepare a "Google apps script" in Google Docs
function startWorkflow(e) {
var longurl = "https://s.questetra.net/●●●●●●●●●/System/Event/MessageStart/start";
var payload = "processModelInfoId=●&nodeNumber=●&key=●●●●●●●●●●●●●●●●●●●●●●●●●●●●●●●●";
payload += '&title=' + encodeURIComponent(e.values[1]);
payload += '&data[0].input=' + encodeURIComponent(e.values[●]);
payload += '&data[1].input=' + encodeURIComponent(e.values[●]);
payload += '&data[2].input=' + encodeURIComponent(e.values[●]);
payload += '&data[3].input=' + encodeURIComponent(e.values[●]);
payload += '&data[4].input=' + encodeURIComponent(e.values[●]);
var params = {
method: 'post',
payload: payload
};
UrlFetchApp.fetch(longurl, params);
}
