What kind of data will there need to be processed? If you have three systems (e.g., groupware, ERP system, CRM system) you might have six fields of data: groupware ID (text) and temporary password (text), ERP ID (text) and temporary password (text), CRM ID (text) and temporary password (text). This way you can process multiple applications at once.
Additionally, you can add a task for checking whether the employee changed the password or not, about a week later. This is to make sure everyone follows the company's security policy.
