Today's workflow accommodates this change and also allows auto scanning.
<Tasks>
1. Register Image Data, 2. Accept & Schedule, 3. Text Data, 4. Check
[Efficiently-Digitizing Image Data <Specialization>: "3. Text Data" screen]
Workflow Diagram Changes the Day-to-day Business!
A Blog site to publish Downloadable "Business Templates" weekly.
When a digitization business grows, the work done by the secretariat defined in Efficiently Digitizing Image Data becomes complicated. This is because the person who registers image data at task 1 (1. Register Image Data) also has to check the results in task 4 (4. Check). It might be better to distribute work more evenly.
Today's workflow accommodates this change and also allows auto scanning.
<Tasks>
1. Register Image Data, 2. Accept & Schedule, 3. Text Data, 4. Check
Today's workflow accommodates this change and also allows auto scanning.
<Tasks>
1. Register Image Data, 2. Accept & Schedule, 3. Text Data, 4. Check
Similar to "translation" and "design" work, digitizing is another line of work that is popular for telecommuting. This is the work of converting image data to text data while working from home, and is also called data input service or data entry service.
There are many types of undigitized data, such as government court papers, family registers, maps and more. Today's workflow assumes a contractor receives the image data and returns the text data.
* Although optical character recognition (OCR) technology has made much process, it's still hard to beat human hands. Workflows will most likely be designed for either (a) all work done by humans, (b) collaboration between humans and OCR, or (c) most work done by OCR and checked by humans. The below workflow goes with "(a) all work done by humans."
<Tasks>
1. Register Image Data, 2. Accept & Schedule, 3. Text Data, 4. Check
[Efficiently: < Digitizing Image Data >"2. Accept & Schedule" screen] 
There are many types of undigitized data, such as government court papers, family registers, maps and more. Today's workflow assumes a contractor receives the image data and returns the text data.
* Although optical character recognition (OCR) technology has made much process, it's still hard to beat human hands. Workflows will most likely be designed for either (a) all work done by humans, (b) collaboration between humans and OCR, or (c) most work done by OCR and checked by humans. The below workflow goes with "(a) all work done by humans."
<Tasks>
1. Register Image Data, 2. Accept & Schedule, 3. Text Data, 4. Check
[Efficiently
You feel office meetings are inefficient.
It might because bad preparation. Deadline date is not given for Tasks of preparation.
(Always carelessness of secretariat)
Expand How to Optimize Meetings and improve them.
Workflow process below is added Deadline date into task of listing (2.Curriculum ideas) to notice all participant should do.
<Tasks>
1. Notify Date, 2. Curriculum Ideas, 3. Create Curriculum and Notify, 4. Pre-opinions/Minutes, 5. Create Meeting Minutes]
It might because bad preparation. Deadline date is not given for Tasks of preparation.
(Always carelessness of secretariat)
Expand How to Optimize Meetings and improve them.
Workflow process below is added Deadline date into task of listing (2.Curriculum ideas) to notice all participant should do.
<Tasks>
1. Notify Date, 2. Curriculum Ideas, 3. Create Curriculum and Notify, 4. Pre-opinions/Minutes, 5. Create Meeting Minutes]
[Meeting Management <Curriculum Ideas Deadline>: "3. Create Curriculum and Notify" screen]
Important meetings are more often than not participated by members with high salaries. That means it's crucial to keep these meetings efficient. Facilitating meetings is not always the easiest thing to do, so it is extremely meaningful to optimize and standardize preparations.
Today's workflow sample allows users to link meeting data to the next scheduled meeting, after task 5 (Create Meeting Minutes). This eliminates having to prepare meeting minutes items.
(By the way, using workflow systems for meetings themselves increases visualization! But you have to be careful of authorization settings.)
<Tasks>
1. Notify Date, 2. Curriculum Ideas, 3. Create Curriculum and Notify, 4. pre-opinions/minutes, 5. Create Meeting Minutes
Today's workflow sample allows users to link meeting data to the next scheduled meeting, after task 5 (Create Meeting Minutes). This eliminates having to prepare meeting minutes items.
(By the way, using workflow systems for meetings themselves increases visualization! But you have to be careful of authorization settings.)
<Tasks>
1. Notify Date, 2. Curriculum Ideas, 3. Create Curriculum and Notify, 4. pre-opinions/minutes, 5. Create Meeting Minutes
[Meeting Management <Data Integration>: "1. Notify Date" screen]
Ringi processes that are authorized by the board of directors probably should be confirmed by the directors beforehand. And if possible, acquire advice from the directors beforehand.
Sometimes you're asked a question by a board member and don't know what to say!
Expand "Processing Ringi Approvals Simultaneously" and improve them.
FYR:
<Tasks>
1. Start Ringi, 2. Supervisor Approval, 2ab. Approval A/B, 3. Approve/Authorize, 4. Approve/Authorize, 5. Approve/Authorize
Sometimes you're asked a question by a board member and don't know what to say!
Expand "Processing Ringi Approvals Simultaneously" and improve them.
FYR:
<Tasks>
1. Start Ringi, 2. Supervisor Approval, 2ab. Approval A/B, 3. Approve/Authorize, 4. Approve/Authorize, 5. Approve/Authorize
[Ringi <Confirmation Beforehand>: "5. Approve/Authorize" screen]
If your company often has multiple directors approve ringisho, we have a solution! Let's expand our previous sample, "Accelerating Ringi Workflows with Smartphones."
The below workflow can request approvals from Approver A (and B) BEFORE the director's approval.
<Tasks>
1. Start Ringi, 2. Supervisor Approval, 2ab. Approval A/B, 3. Approve/Authorize, 4. Approve/Authorize, 5. Approve/Authorize
The below workflow can request approvals from Approver A (and B) BEFORE the director's approval.
<Tasks>
1. Start Ringi, 2. Supervisor Approval, 2ab. Approval A/B, 3. Approve/Authorize, 4. Approve/Authorize, 5. Approve/Authorize
[Ringi <Additional Approver>: "3. Approve/Authorize" screen]
BPMN Lecture series Vol. 5
Sometimes a workflow will proceed from Task 1, 2 to 3... and then you want to go back to task 1. This is a loop structure. "Graphical Authoring" is the reason why BPM tools can allow loop structures in workflow definitions. One thing you need to be careful of, however, is adding too many loops; the workflow itself might not work properly.
<Tasks>
1. Task, 2. Task, 3. Task, 4. Task, 5. Task
Sometimes a workflow will proceed from Task 1, 2 to 3... and then you want to go back to task 1. This is a loop structure. "Graphical Authoring" is the reason why BPM tools can allow loop structures in workflow definitions. One thing you need to be careful of, however, is adding too many loops; the workflow itself might not work properly.
<Tasks>
1. Task, 2. Task, 3. Task, 4. Task, 5. Task
[BPMN Sample <Loop>: "4. Task" screen]
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