Optimizing Meetings Makes Company Vizible

Thursday, May 5, 2011
You feel office meetings are inefficient.
It might because bad preparation. Deadline date is not given for Tasks of preparation.
(Always carelessness of secretariat)

Expand How to Optimize Meetings and improve them.

Workflow process below is added Deadline date into task of listing (2.Curriculum ideas) to notice all participant should do.


<Tasks>
1. Notify Date, 2. Curriculum Ideas, 3. Create Curriculum and Notify, 4. Pre-opinions/Minutes, 5. Create Meeting Minutes]


[Meeting Management <Curriculum Ideas Deadline>: "3. Create Curriculum and Notify" screen]



<Process Data Items>
  • Title
<<Meeting>>
  • Date (date)
  • Place (string)
  • Curriculum Ideas Deadline (date)
  • Notes (string: text box 2 lines)
<<Curriculum ideas>>
  • Curriculum ideas chat (discussion)
<<Curriculum>>
  • Curriculum list (string: text box 8 lines)
  • Reference (file)
<<Opinions>>
  • Opinions chat (discussion)
  • Meeting minutes (string: text box 8 lines)
  • Reference (file)
<<Control>>
  • Curriculum ideas? (Select: Currently accepting / No longer accept)
<<Next meetings data>>
  • Next meeting? (Select: Yes / No)
  • Meeting title (string)
  • Date (date)
  • Place (string)
  • Next curriculum ideas deadline (date)
  • Notes (string: text box 2 lines)
  • Curriculum ideas (string: text box 5 lines)

Workflow process below throws the E-mail about curriculum ideas and pre-opinions to all participant if necessary.


<Tasks>
1. Notify Date, 2. Curriculum Ideas, 3. Create Curriculum and Notify, 4. Pre-opinions/Minutes, 5. Create Meeting Minutes

<Added Process Data Items>
<<Control>>
  • Pre-opinions? (Select: Currently accepting / No longer accept)


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