Workflow to Obtain Multiple Quotations, and Selection of Contractors

Monday, June 11, 2012
'Obtaining multiple quotations', it is quite a day-to-day work.
In particular, there is price competition between distributors such as electricity products and moving services . The ordering side, basically makes a contract to trader who gave quote less expensive.
On the other hand however, it is not so simple to compare companies such as consign System Development or Designing, by price. Because they have differences of "level of recognition on order side company situation", and also they have likes and dislikes.

Well honestly,,, I don't think this business template is ready to use, because situation of procurement is different between the companies. Yet, I sincerely would like you to establish a Workflow of "Competitive Quotations and Vendor Selection flow".
At least, it is tremendously significant to record progress from 'multiple Quotations' to 'vendor selection' and 'the final contract'. When you count to ten contracts recorded, you will see various 'problems'.

In the Workflow below, the procurement personnel who collects quotations from vendors, is different to evaluation personnel who selects a vendor by their quotations. You can call it a Workflow definition that prevent fraudulent transactions.

[Competitive Quotations and Vendor Selection flow]

By the way, you will also obtain competitive quotations from more than one staffing companies when you hire temporary staff.
However, you must be careful in dispatching workers in Japan, because there is a variety of legal constraints. Among them, "prohibition of pre-interview" and "prohibition submission of resume" are rules the most not being followed.
* Not in the case of assuming direct employment. (Temp to Perm)

In Workflows that departments and sections in-House designed, or in the records of quotations for staffing contract, if you observe Tasks of 'Make interview' or 'Report on Interview', it should be corrected in terms of compliance.

[Competitive Quotations and Vendor Selection flow : [2. Approval on Quote Request] screen]

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