Migrate Business Data to New Workflow

Want to "move" to new system with "business data" of the past, together ?
It's the 'migration' that most of SIers hate. Customers of Questetra often ask question about it.

However...
In the first place, "the date of processed" of each Tasks is that important. It doesn't make much sense to move "business data" as final deliverable alone. No, rather you shouldn't move 'business data' at all... (Whoops, I shouldn't be curt that way. Some people want solution seriously.)

If you do want to migrate "business data" in your workflow to your new system, you've got to do is to setup a 'data spout'. For a concrete example, I will show you a process model in my latest article "Learn BPMN by 'Daily Report'". The workflow definition (Workflow Diagram) below looks like the same as the one before at a glance. But there added one strange Start point.

[Daily Report flow - Record Tasks]

Learn BPMN by 'Daily Report'

"It is easy to understand a business by looking 'BPMN', but when it comes to draw, it is hard."
(BPMN：Business Process Model and Notation)

Yes, it sure is hard. But in other words, if people do not consider "A Work flow to be", they would never be able to draw forever.

• How many work to do will come out in daily ? And how many more at Accounting period-end ?
• Who to be processing ? How many personnel to do ?

In any how, knowledge of how the business flow are must eventually. Knowledge of 'IT' are rather not asked.

Well then, how could you let BPMN penetrate within the company ? There is no way but start drawing simple daily work in BPMN. If you are writing daily report or let your people to write, I recommend you 'Daily Report flow'.

[Daily Report flow]

A Decision Making Flow that Allow to Increase Approver

The Workflow notation nowadays are easy to understand. (BPMN)
The most fascinating point is 'anyone can understand flow of works at first sight'. And it's also good that it is 'World's standard' De facto.

But in the other hand...
Employees who work on site can participate in the discussion, and exchange hot debate about 'Workflow to be'. As the result, Process owners will be in the situation that their adjusting ability to be asked. That's right, they can't be helped because it is what they are working for, but they can get Knowledge armament by reading "The Golden Rules of Business Process Modeling". Yes, BPMN is also an 'discussion tool'.

Now...
There is a request on Decision Making Flow, that an approver himself can add other approver before the approval. There are somebody to be asked to approve, even by the regulation (Business rule) does not require to do so. Behind-the-scenes work, or NEMAWASHI in Japanese... Well now, what you do?

[Decision Making Flow]

The Only Way to "Write-off" the Entertainment Expense

Only few Nations allow companies to simply include their Entertainment Expenses. As a general rule, it should not be the "deductible" on the tax in Japan.

It is persuasive in the logic of governor saying;

• Must tax for every economic benefit.,or
• It's unfair that taxing less corporate taxes on the companies often spending on useless matters.

However, We cannot say it's always a rational system, because "judging if it is entertainment expense or not" is tiresome, and the "Tax calculation" is complicated.

From the BPM (Business Process management) point of view, it's not few cases to simplify the company's system to smoothen the process through in-house. In my personal opinion, National system should apply the directivity for labor saving on paperwork with IT. That is, now is the time for driving great simplification force on Tax system.

More specifically, I want the nation to show the directivity of abolishing the income tax (taxpayer and who bears are the same) that is a direct tax which is extremely difficult to calculate and to capture, and focus on the indirect tax that is the high rates of payments automation.

• a. Indirect taxation to the public utility charges which is more efficient in settlement procedure, and to be suppressed. (electricity, water, etc. )
• b. Commensurate indirect taxation on legalizing gambling and adult entertainment businesses.
• c. Strengthening of indirect tax to luxury goods such as gasoline, alcohol and tobacco.

(Oops, I am introducing the business template...)
Here I introduce you a Workflow in which let an employee application in beforehand of 'entertainment', and if necessary, give the employee a lecture for expenditure, to include the entertainment fee as 'Expense' anyhow.

[Application for Entertainment Expense]