Bravery To Optimize Money Flow Inside Company

Thursday, May 19, 2011
Travel expenses, outsourcing costs and labor costs, they all are expenditure. It's good to optimize all company expenditure for a company less than 100 employees. It helps opinions thought the whole company be submitted.
With workflow model below, you can capture every expenditure in your company.

<Tasks>
1. Application Advances Paid, 2. Approval by Supervisor, 3. Response to Notion, 4. Approval by Accounting, 5. Settlement
1b. Input Estimate, 2b. approval by Accounting Manager


[Application Advances Paid - Settlement Confirmation: 5. Settlement]




<Items>
  • Title
    • <<Advanced by, Payee (ex. XXX Co.)>>
    • <<Note: Each line item must be in the same month>>
-Control-
  • Supervisor (user)
  • Supervisor check (select, Yes / No)
  • Accountancy check (select, Yes / No)
  • Accounting Manager check (select, Yes / No)
  • Settlement on (date)
  • Correspondence (discussion)
-Settlement Info-
  • Amount (numeric)
  • Payment deadline (date)
  • Files (file)
  • Detailed statement (table)
    • Date (string)
    • Adoption (string)
    • Unit price (numeric)
    • Quantity (numeric)
    • Subtotal (numeric)
    • Remarks (string)

It seems complicated, but it's just a combination of "Settlement for Advanced" and "Settlement by Accountancy".
As they say "Cash Flow Management", you can over look whole settlement sorting by the data item [Payment deadline].

Filtering function makes you can check "amount of expenditure next month" or "amount of settlement this month" in real-time.
It's up to you to authorize who'll be the observer, Directors, Managers, or every employees.
The Workflow model below is a simplified version in Account Manager's approval.

<Tasks>
1. Application Advances Paid, 2. Approval by Supervisor, 3. Response to Notion, 4. Approval by Accounting, 5. Settlement
1b. Input Estimate, 2b. approval by Accounting Manager