Embed Manual to Operating Screen of Workflow with Google Drive

Monday, September 30, 2013
'Stamp duty' is a quite strange tax system. A piece of paper (document) that you have created will be taxed.
It is easy to capture the information of income tax or liquor tax, but it is taxing every document from "contracts of top secret" to "a receipt of the tavern". There is no guarantee that they are taxing properly on the documents of huge amount. And the tax audit to ensure the fairness will cost enormous. The Dutch who invented this tax in the 17th century could never have thought that it would continue to exist until the 21st century.

In Japan, it was introduced in 1873, and it has been going on for 140 years thereafter. And even in the 21st century, in many companies they are pasting things like a postage stamp to the documents and then stamp cancellation mark. It is so cumbersome. 200 JPY for each piece of receipt of more than 30,000 JPY, 200 JPY for each volume of bank book, 4000 JPY for each copy of Basic Contract agreement... And every year, more than 1 trillion JPY of stamps are sold throughout Japan.

# If you have not seen a revenue stamp ever, go to a restaurant or a tavern to spend more than 30,000 JPY, and ask for a receipt. They will give you a receipt stuck a thing like postage stamps (200 JPY stamp) in any store.

However, the types of the documents are complicated. That is, of which '20 Classification of documents' each document falls under? How much stamp they should affix after all? Contracting officers of the company must refer to the website of the National Tax Agency again and again. But it won't be that easy. What is written there is esoteric. (cannot be helped because there is a need to explain documents of all types comprehensively)

[Stamp and shipment flow]

[Stamp and shipment flow: '2. Print, Stamp affixing and Ship' screen]

Actually, types of documents that a company is concerned are not so many.
In the sample here, the processing step of [2. Print, Stamp affixing and Ship] is really well devised. The "List of stamp duty," (business tips) is being displayed on the processing screen. And "The amount of the stamp to be stuck" can be known instantly because only stamps which your company will be related are displayed.

By the way, this "Business Tips" can be described separately in [Design] field of Process Data setting. But in this sample it simply calls Google Spread Sheet. Specifically, HTML of "Publish to the Web" which is a standard feature of Google Drive is embedded to "Guide Panel" in Questetra. It is important that for an internal manual, be sure to check 'Require viewers to sign in with their COMPANY account'.

P.s: It is also good to paste the URL for "Sharing" feature for the co-editor. It will make it possible to work quickly whenever the business manual need to be modified.

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