Status of New Employee Forms Should Be Managed Online

Japan is entering the season of the year for accepting new employees. We already introduced some workflows for issuing new account IDs in the articles "Streamlining Issuance of Information System Login IDs" and "Issuing Accounts Via Multiple Staff Members."

ID issuance is not the only thing new employees must have done. There are so many small tasks, like writing self-introductions, signing employment agreements, handing in declaration forms, etc.

Reference: Stuff That Needs to Be Done When Hiring the New Guy


Tasks: 1. Register New Employee, 2. Confirm Necessary Procedures, 3a. Create Declaration Form, 3b. Write Self-introduction, 3c. Sign Employment Agreement, 4a. Confirm Declaration Form, 4b. Confirm Self-introduction, 4c. Confirm Signature in Agreement, 5. Confirm Completion

[New Employee <Completion Mail>: "1. Register New Employee" screen]

It might be a good idea to have automatic emails sent to supervisors in charge of new employees when all documents are completed.


Tasks: Register New Employee, 2. Confirm Necessary Procedures, 3a. Create Declaration Form, 3b. Write Self-introduction, 3c. Sign Employment Agreement, 4a. Confirm Declaration Form, 4b. Confirm Self-introduction, 4c. Confirm Signature in Agreement, 5. Confirm Completion

• New Employee <Necessary Procedures>
• New Employee <Completion Mail>